Terms & Conditions of service

These Terms and Conditions shall apply to the provision of the services “services” detailed on an accompanying invoice, proposal, email correspondence or product purchased through our website store; sent on behalf of Hldn Media (“supplier or ‘I’ “) to you the “client”.

No other terms and conditions shall apply to the provision of Services unless there additional terms that are required and agreed in writing between the Supplier and Client (e.g. services under a retainer contract, personalised to the clients requirements & inclusive of non disclosure policy etc). If applicable these will be presented and accessible via client portal.

The headings in these Terms and Conditions are for convenience only and shall not affect their interpretation. The Supplier shall be entitled to alter these Terms and Conditions at any time but this right shall not affect the existing Terms and Conditions accepted by the Client upon making a purchase until the Client’s renewal of the Services occurs.

Monthly renewal, subscription payments or part instalments made reoccuring invoices by the Client of the Services will be deemed acceptable of the Supplier’s then current Terms and Conditions.

Pain In The Tech! Membership
Systemised CEO
General VA Services

Pain In the Tech Membership

Please read the following important terms and conditions before you commit to joining the membership provided by the ‘supplier’

If you sign up to the membership you agree to be legally bound by this contract as well as the suppliers website terms of use and their privacy policy.

Specific terms which apply to the membership which may also be set out on the webpage for the membership or in email correspondence between us.

The supplier has the right to refuse you entry to the membership, for example if the supplier does not think the membership is right for you, or there has been a mistake in the pricing/description of the membership. The supplier does not have any obligation to provide a reason for this refusal.

In the event that membership resources (or any content added by you or other members) are not available in whole or in part at any time, or become corrupted, are deleted or are failed to be stored, the supplier shall have no liability in any circumstances.

The supplier reserves the right to make changes to the membership from time to time. The availability of the content, as well as platforms and compatible devices, may change from time to time. The supplier also reserves the right to replace or remove any resources and the platforms available to you through the membership, and to otherwise make changes in how it is operated. The supplier may from time to time, offer certain features or other elements of the membership, including promotional features, user interfaces, plans, pricing, and advertisements.

There must be no sharing of login details. The client may not share, give or sell your login details to any other person or entity. Excessive viewings or logins by any member may be treated as fraudulent use of the membership, in which case it will result in the immediate cancellation of membership without refund. When you become a member you agree to take all actions possible to protect your login details from fraudulent use. The supplier reserves the right to cancel any membership the supplier believes has been compromised, or is being used fraudulently, at their sole discretion.

Client responsibilities

The client will pay the fees for the membership in accordance with the membership description.

Membership fees are payable monthly. The membership fees are billed on a periodic basis as specified at the time of purchase (e.g., monthly or yearly). Your membership subscription will continue on a recurring basis corresponding to the term of your subscription unless and until you cancel your subscription in accordance with these terms or the account or the membership is otherwise suspended or discontinued according to the terms of this agreement.

As long as you remain a member in good standing, with no breaks in your membership payments, your membership fee will not increase.

The membership fees are non-refundable except for: if you are a consumer, your right to a ‘cooling off’ period as described below; and where the supplier may cancel your membership other than under 12.3 below, you are entitled to a partial refund for any period of time which you have paid for in advance and during which you will not have access to the membership.

In all other circumstances the supplier is unable to refund to you any of the payments you have made in advance.

When you sign up for the membership, you will be required to create a password. You are responsible for maintaining the confidentiality of your password and other login information, and are fully responsible for all activities that occur under your password or account. You agree to (a) immediately notify the supplier of any unauthorised use of your password or account or any other breach of security, and (b) ensure that you log out from your account at the end of each session. Each registration is for a single user only. You may not use another member’s account without prior authorization from the supplier.

You acknowledge that deciding how to handle any issues which may arise as a result of your joining the membership, the choices you make in relation to them and whether or not you follow through on any information the supplier provides is exclusively your responsibility.  For this reason, the supplier cannot guarantee any specific outcomes or that all members will achieve the same results. 

At the time of writing all information, tutorials and guides are correct and tested. by the supplier themselves And although the data the supplier provides is assessed regularly; the supplier cannot be held responsibility for any errors, crashes or downtime as a result of implementing a instruction.

Cooling off period for consumers

If you are a consumer, you have the right to cancel this membership contract within 14 days without giving any reason. You are a consumer if you are an individual acting for purposes which are wholly or mainly outside your business.

The cancellation period will expire 14 days after you sign up for the membership.

However, if you confirm to the supplier you wish the supplier to grant access to the membership resources during the 14 day cooling off period then you lose your right to cancel.  You confirm you wish me to grant access to the membership resources by any of the following: accessing the membership site; or downloading any digital resources I make available to you; or joining any private social media group associated with the membership; or accessing any other supporting materials made available to you.  At this point the suppliers standard refund & cancellation policy will apply.

If you cancel this contract in accordance with the cooling off period, the supplier shall reimburse to you all payments received from you promptly and using the same means of payment as you used for the initial transaction, unless we have expressly agreed otherwise.  However, as specified above this will only be the case if you have not logged into the membership site.

Termination of your membership

You may cancel your membership at any time. After you cancel, you will immediately forfeit entry and access to any part of the membership. Your membership fees are recurring and your membership must be cancelled 48 hours prior to the renewal date in order to avoid additional membership charges. If you have signed up to a subscription where you pay for several months or a year in advance, that subscription is also recurring and will renew automatically on the expiry date.  It is your responsibility to terminate your membership yourself or notify me if you wish to terminate your membership before the renewal date.

You cancel your membership by logging onto your account via hldnmedia.net or by contacting the supplier direct at kirsty@hldnmedia.net. If you wish us to cancel the membership for you, you must let us know at least 48 hours before the renewal date.

The supplier may terminate your membership if you commit any material breach of the terms of this contract.

If the supplier terminates your membership and suspend or discontinue your access due to your breach of this contract, then you will not be entitled to any credit, refund or discount in relation to the membership fees already paid by you.

If this contract is ended it will not affect the suppliers right to receive any money which you owe to me under this contract and it will not operate to affect any provisions that expressly or by implication survive termination.

These terms constitute the entire agreement between us in relation to your purchase.

Systemised CEO Programme

We will work together with a commitment of the below:

Group Coaching Calls

Every week there will be a minimum 1 hour group coaching call on a specific topic. If you cannot make the session, it will be available for you in your members area of this website.

There is no 1-1 contact with Kirsty on this programme. All questions/contact will be in the Facebook group or on live sessions.

I will bring myself free from distractions to every coaching session and will always do my best to accommodate times that suit you. I respectfully ask that you also bring yourself to the sessions free from any distractions.

Facebook Group

You will be added to a Facebook group for the duration of the programme so that you have access to others going through the same programme. I will be in there to answer questions for the duration of the course.


Payment will be made at either a one off cost of or 2 monthly payments.

Payment monthly is a payment plan for the entire programme and cannot be opted out of during the 2 months. If a payment is missed the amount still owed for the total fee is then payable immediately. The payments are non-refundable.


We are entering into a coaching relationship and there is not, or will there ever be, any kind of psychological counselling.


An important part of the coaching relationship is the coach’s role in finding challenges and encouraging the client to push herself. If I do or say anything that upsets you please do let me know. I want to provide you with the support you need and believe that honesty and trust is critical for our relationship to grow. I want this to be an open and safe place for you to come with confidence.


You recognise that I will always have your best interests at heart and that with hard work and an open mind you can make life-changing strides in your goals. However, as with anything in life, there are no guarantees and your success is dependent upon your effort outside of coaching as well so no guarantees are being made.


You recognise that in the course of our work together you may divulge goals, future plans, business affairs, personal and private information. I will not at any time, either directly or indirectly, voluntarily use any such information for my own benefit or disclose it to a third party.

All materials are for your use only – if found to be in breach of this requirement by misuse of the content, legal remedy will be taken.

General VA Services

With effect from the commencement date in consideration of the Fees being paid and in accordance with these Terms and Conditions, the Supplier shall begin to provide the Services to the Client.

The Contract will continue until the sooner of the Services being provided and the Contract being terminated pursuant to the clause entitled ‘Termination’ below. If you do not make payment but continue to or proceed to instruct us, you shall be deemed to have agreed to these terms and they shall be duly incorporated into the Contract.

The Supplier shall use reasonable care and skill in its performance of the Services and shall ensure compliance with any and all relevant codes of practice.

It is the clients responsibility to ensure regular back ups of their website at all times unless they have chosen me to provide a service for them that agrees I will be responsible for said back ups. It will be expected that a back up has been create before I start work on your website.

Written quotations, estimates, proposals or invoices will be provided prior to any work commencing. We will carry out services as set out and agreed with the client in writing not via the telephone.

The responsibility of the final proof-reading of any content created by Hldnmedia.net lies with the client and any errors notified within 48 hours of receipt will be corrected by Hldn Media. After 48 hours it shall be deemed that the work has been accepted and free of errors/omissions and Hldn Media will accept no liability or loss arising from the performance of any services carried out under the agreement. Any errors on content provided by the client and NOT picked up before completion will be charged.

Errors or omissions on content created by hldnmedia.net and reported after 48 hours can still be corrected but any additional time spent may be charged to the client at the current ad hoc hourly rate.

Where you require amendments or modifications that are not included in the original specification, we reserve the right to charge our current hourly rate.

Hldn Media will not be held liable or responsible for the end use of any document or work carried out by us. We retain the right to reject work which involves material we feel is illegal, immoral or objectionable.

Client Obligations

The Client shall use it’s best and reasonable endeavours to provide the Supplier with access to any and all relevant information, materials, properties and other matters which are required to enable the Supplier to provide the Services.

The Client shall use it’s best and reasonable endeavours to acquire any permissions, consents, licences or other matters which are required to enable the Supplier to provide the Services.

The Supplier shall not be liable for any delay or failure to provide the Services where such delay or failure is due to the Client’s failure to comply with the provisions of this clause.

The Client should acknowledge that our ability to provide the Services is dependent upon the Client’s. full and timely co-operation, as well as the accuracy and completeness of any specifications, information and data provided by the Client and any third party acting on your behalf.

Where applicable, we are entering into a coaching relationship and there is not, or will there ever be, any kind of psychological counselling.

Office Hours

The Suppliers core office hours are term time 9am3pm Monday through Thursday.

Although the Supplier works extremely flexibly in and around these hours; any communication, email, telephone calls outside of these hours will likely be dealt with the next working day.

If you request VA Services outside of these hours, we reserve the right to charge an additional 50% of our standard rate fees.

We endeavour to meet any timetable or deadlines that have been agreed between us but time shall not be of the essence and you shall not be entitled to terminate this agreement or claim damages or any other remedy should we not meet such timetable or deadline.


Email is the preferred method of contact between the Client and the Supplier.

However we aim to communicate with you by such methods as you may reasonably request. You may need to virus check electronic media and emails as, although we take reasonable precautions, we cannot guarantee that all electronic data is virus-free.

We will communicate with you and others when appropriate by email, but we cannot be responsible for the security of correspondence and documents sent by email. By paying for the Suppliers services, you give informed consent to enable the Supplier to communicate with you on confidential matters by email, unless you have asked us not to do so or we have discussed an alternative method.

Charges, Payments & Fee’s

Monthly retainer packages must be paid in advance and unused hours cannot be carried over to subsequent months.

Retainer packages are invoiced at the start of each month for the month ahead and are payable within 7 days. Any hours worked in addition to the number of hours included in the retainer will be charged at the Suppliers standard hourly rate applicable at that time (and not the retainer rate).

Any payments due is strictly 7 days from receipt of invoice & billable time includes virtual or face to face meetings, calls, WhatsApp or voice messages and the reading and writing of correspondence in any of the above formats plus without limitation research or administration.

First time clients will be invoiced ahead of the work being started & where services are paid by instalments, work will not be continued should

An instalment plan agreement cannot be opted out of during the term of the programme. If a payment is missed the amount still owed for the programme is then payable immediately.

The payments are non-refundable.

Minimum invoice amount is 1 hour with the hourly rate being then billed in increments of 15 minutes with time rounded up to the nearest quarter.

Payment can be made by BACS transfer or via PayPal (fees apply). If clients original requirements change, we reserve the right to change our original quotation following suitable consultation with the client.

Failure to pay may result in a late payment fee’s being added to the total amount inc any debt recovery fee’s too.

Any and all costs incurred for chasing and/or recovering the outstanding payment will also be added to account & no further work will commence until the outstanding invoice has been paid. 

If turnaround of work of 24 hours is requested, and there is no alternative but to work beyond our ‘office hours’ then additional charges may be applied.

All charges will be reviewed on the 1 January of each year but this does not mean that there won’t be price changes during other parts of the year. Clients will be notified and given 1 months notice of any new charges in writing.

Where retainer fees are applicable the Client shall pay the fees due by BAC’s in advance on the same day each month as agreed in writing unless otherwise specified or otherwise in accordance with any credit terms agreed between the Supplier and the Client. All other fees are payable in on receipt of invoice or in advance as specified within the agreement.

If the Client fails to make a retainer payment within the agreed period the Supplier shall have the right to suspend any further provision of the Services and to cancel any future services which may have been ordered by, or otherwise arranged with, the Client.

Receipts for payment will be issued by the Supplier only at the Client’s request.

All payments must be made in pounds sterling unless otherwise agreed in writing between the Supplier and the Client.


The Supplier may at any time assign, transfer, charge, subcontract or deal in any other manner with all or any of our rights under the Contract and may subcontract or delegate in any manner any or all of our obligations under the Contract to any third party or agent.

The Supplier shall be free to sub-contract the provision of the Services (or any part thereof) with prior agreement of the Client.

Where the Supplier sub-contracts the provision of the Services or any part thereof it shall ensure that any and all sub-contractors are reasonably skilled in the relevant practices and shall not pass any additional charges that may be incurred through the use of such sub-contractors on to the Client.


The Supplier may terminate the provision of the Services immediately if:

(a) the Client commits a material breach of its obligations under these Terms and Conditions; or

(b) the Client is or becomes the subject of a bankruptcy order or takes advantage of any other statutory provision for the relief of insolvent debtors.

(c) the Client enters into a voluntary arrangement under Part 1 of the Insolvency Act 1986, or any other scheme or arrangement is made with its creditors; or

(d) the Client convenes any meeting of its creditors, enters into voluntary or compulsory liquidation, has a receiver, manager, administrator or administrative receiver appointed in respect of its assets or undertakings or any part thereof.

The Supplier may terminate the Contract at any time if they reasonably believe that you are not complying with all applicable law and regulation or are doing anything that might bring the Client into disrepute or damage their goodwill or reputation.

When the Supplier provides Services on a monthly retainer basis, the client may terminate the Contract by providing us with one month written notice, such notice not to be served before the expiry of 3 months from the date of commencement of the Contract.

Returns & Refund Policy

Payments made are not refundable.  Services are considered rendered at the time of payment, as planning, scheduling, strategising, designing, set up as well as diary management is likely to have been delivered in advance that cannot be returned.

Digital products are also not refundable.

Confidentiality & Data Protection

Personal information or business information that the Client supplys to us will be treated confidentially and in line with our Privacy Policy

The Client shall keep in strict confidence all know-how, processes or initiatives that are of a confidential nature concerning our business. We will also keep confidential all information disclosed by you in relation to the provision of the Services. I will not at any time, either directly or indirectly, voluntarily use any such information for my own benefit or disclose it to a third party.

The Client will agree that they will not (in any capacity), during our appointment and for a period of 6 months following termination of the appointment, employ, contract with or enter into any other arrangement with any person who is or was in the 6 months prior to the termination of the appointment, our employee or contractor in relation to the provision of services similar to the Services being provided pursuant to this Agreement.

All materials provided to you are for your use only – if found to be in breach of this requirement by misuse of the content, legal remedy will be taken.

GDPR & Mailing Lists

In order for me to complete the work and be fully comply with GDPR; a double opt in WILL be activated on any mailing list created. If you wish to deactivate that is entirely your own choice and you do so at your own risk. 

A double opt in may NOT be required legally in the U.K. but there are other countries in the EU that DO require it and this is something you need to be aware of should you choose to deactivate.

Please note I am NOT legally qualified. This is based purely on research and past experience and to ensure you investigate the consequences of deactivating said double opt in.


If you have any questions or a complaint about the service provided by us please contact kirsty@hldnmedia.net to make your complaint.

Contact us

If you have any questions about these Terms & Conditions, please email at kirsty@hldnmedia.net

These Terms & Conditions of Service is one of four important policies on hldnmedia.net. They are all listed below for you to read. It is advised that you re-read this from time to time to makclDe sure you are happy with the various policies.

Disclosure Policy

Privacy Policy

Cookie Policy

Your Freebie Is One-Step Away


You have Successfully Subscribed!